Before sending out your invitations your basic wedding arrangements have to be finalised so that details of the arrangements can be included on the invitations. This will include the time and date of the ceremony, the wedding ceremony venue and the reception venue.
If the basic wedding arrangements have not been finalised then perhaps it might be a good idea to send out 'Save The Date' cards as soon as the date is announced as it means family members and key friends, who are not part of the wedding party, are kept informed. Many people book their holidays well in advance, so if your wedding date is planned for the summer or other holiday period, it is advisable to give as much notice as possible. Just remember that if you have sent someone a 'Save The Date' card they will expect to receive an invitation!
It is usual to send out invitations about 3 months before the wedding day so that your guests have enough notice to make travel plans and book accommodation, particularly if you have guests coming in from abroad. Try not to leave it any later than 8 weeks before the date.
When sending out your invitations you need to include an RSVP date. The RSVP date needs to set to allow you enough time to plan your catering, seating plans, place settings etc. Allow about 3 weeks to enable you to do this. Check with your caterers, wedding DJ and other suppliers to see when they require confirmation of numbers. So your RSVP date needs to be 3 weeks before your wedding date.
All the invitations should be sent out at the same time, to avoid any perceived favouritism.
Traditionally the bride's parents organise the invitations, as they are the hosts of the wedding, but if you are hosting the wedding, the invitations should be sent out by the couple themselves.
Make sure your invitations are posted with the correct postage in terms of size and weight - in the UK 'Letter' postage is restricted to items being less than 5 mm thick, an envelope with a heavily embossed card and other enclosures will exceed this so 'Large Letter' postage may have to be used.
By following these guidelines you can ensure your wedding invitations are sent out at the right time and don't forget to keep a careful record of the timely responses you receive.
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